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Executive Committee |
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1. |
The newly elected Board of directors shall elect the Executive Committee of the Board (President, Vice President, Secretary and Treasurer) by a secret ballot right after the results of the general elections. |
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| 2. | The Board shall, subject to the by-laws /directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the society, and meetings of the Board shall be held as often as may be required, but must occur at least once every three months, and shall be called by the president. A special meeting may be called by the president and/or on the instructions of two board members thereof, provided they make request to call such a meeting to the president in writing and state the business to be brought before board. Meetings of the Board should be called with ten (10) days notice given in writing mailed to each member or by three (3) days notice by telegram or telephone. | |
| 3. |
In case of an emergency , 50% or more members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present. |
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| 4. |
Any director or officer may be removed from office for any cause which the society may deem reasonable upon a 75% vote of all members of the Society in good standing |
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President |
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| 5. | The president shall be the Executive officer of the Society, subject to the control of the Executive Board, shall have general supervision, direction and control of the affairs of the society. The president shall be ex-officio member of all committees. He/she shall, when present, preside at all meetings of the society and of the board. | |
Vice-President |
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| 6. | The Vice-President shall, in the absence or disability of the President, perform all the duties of the President and when so acting, shall have all the powers of and be subject to the restrictions of the President. | |
Secretary |
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| 7. | It shall be the duty of the Secretary to attend all meetings of the society and the Board, and to keep accurate minutes of the same. He/she shall have charge of the seal of the society. This seal, whenever used, shall be authenticated by the signature of the Secretary and the Presldent or, in the case of the death or inability of either to act, by the Vice-President. In eagle of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the society and be under the direction of the President and the Board. | |
| 8. | The Secretary shall also keep a record of all the members of the society and their addresses, send all notices of the various meetings as required and shall collect and receive the annual dues or assessments levied by the society. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union or Treasury Branch as hereinafter required. | |
Treasurer |
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| 9. | The Treasurer shall receive all the monies paid to the society and shall be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of the society and keep such books as may be directed. He shall present a full, detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting , a statement duly audited as hereinafter set forth of the financial position of the society and Treasurer may be filled by one person if any annual meeting for the election of officers shall so decide. | |
